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Study Abroad Checklist

Studying abroad offers students an exciting chance to experience life in another country and explore diverse cultures. A comprehensive study abroad checklist is essential to ensure all necessary items and tasks are addressed before and during the trip. The checklist for Indian students heading abroad may include obtaining a student visa, packing suitable clothing for the climate, registering for language classes, and researching cultural norms. This checklist helps students stay organized, reduce stress, and ensure they have everything they need for a successful experience abroad.

Study Abroad Checklist essentials

Preparing for a study abroad program can be overwhelming without proper planning. A study abroad checklist helps students stay organized and ensures they have everything they need for a successful journey. The below checklist covers essential tasks and items to ensure a smooth and successful adventure:

1. Passport and visa

Ensure your passport is valid and has at least six months of validity left. Check that your visa is correct and covers the duration of your stay. Seek advice if unsure about visa requirements. This is a crucial step on your study abroad checklist to avoid any last-minute issues with travel documentation.

2. Flight tickets and travel insurance

Research and book your flights early for the best deals. Purchase comprehensive travel insurance that includes medical coverage, trip cancellation, and lost luggage protection. Compare options to find the most suitable insurance for your needs.

3. Accommodation arrangements

Research and book accommodation that fits your budget and preferences. Consider factors like location, amenities, and length of stay. Explore options such as student housing, homestays, or private rentals. Finding suitable accommodation is a critical part of your study abroad checklist to ensure a comfortable stay.

4. Emergency contact details

Keep a list of emergency contacts both at home and in your destination country. Include local emergency services, embassy contacts, and family or friends. Store this information in a secure and easily accessible place. Having emergency contact details readily available is essential for your safety while studying abroad.

5. Budget and Finance

Create a budget that includes tuition fees, accommodation, food, transportation, and leisure activities. Research currency exchange rates and banking options in your destination country. Consider using a prepaid travel card for convenience and security. Managing your finances effectively is key to a successful study abroad experience, so include this in your study abroad checklist.

6. Documentation 

Gather all required documents, including academic transcripts, letters of recommendation, and language proficiency certificates. Organize them in a folder or file for easy access during your trip. This is a key aspect of your study abroad checklist.

7. Language proficiency 

For language proficiency, take required tests or provide proof of ability. Many universities require language tests for admission. However, some accept letters from professors or employers verifying proficiency. 

8. Medical records

Obtain copies of your medical records, including vaccination certificates and prescriptions. Research health care options in your destination country and ensure your insurance covers medical expenses abroad. Including medical records in your study abroad checklist will help you stay healthy and safe during your trip.

9. Laptop or other digital devices for study abroad essentials

Bring a laptop or tablet for studying and staying connected. Ensure you have the necessary adapters and chargers for international outlets. Backup important documents and files online in case of loss or theft. Including digital devices in your study abroad checklist will help you complete coursework and stay organized while abroad.

10. Proof of funds

Prepare proof of sufficient funds for your stay, such as bank statements or scholarship letters. Check the specific requirements of your destination country and have the necessary documents ready for visa applications. Including proof of funds in your study abroad checklist will help you meet visa requirements and ensure a smooth journey. 

Exploring Course Selection

Studying abroad offers a unique chance to broaden your horizons and gain valuable experience. Selecting the right courses is crucial for maximizing this opportunity. Here's a guide to help you navigate the course selection process and make the most of your international studies.

  • Research potential universities and courses that meet your academic interests in studying abroad
    When considering studying abroad, research universities in your desired countries, review their course offerings, and check entry requirements to find a program that matches your academic goals.
  • Consider the language requirements of the courses you are interested in for studying abroad
    When considering studying abroad, it's crucial to research and understand the language requirements for your desired courses. Some programs may require specific language proficiency levels or completion of language classes. Keep track of these requirements using a study abroad checklist to ensure you're prepared for your journey.
  • Check the entry requirements for each university and course for studying abroad
    Studying abroad is an exciting and rewarding experience, with the opportunity to experience different cultures, explore new places, and gain invaluable knowledge and required skills. Before you can do this, however, you need to make sure you meet the entry requirements for each university and course.

By carefully researching potential universities, considering language requirements, and checking entry requirements, you can make the most of your international studies. Using a study abroad checklist can help you stay organized and ensure you meet all necessary criteria for your program. With thorough preparation, you can embark on a fulfilling academic journey abroad.

Eligibility to Study Abroad

Studying abroad is a great opportunity to experience a different culture, make new friends, and gain an international education. But before you can embark on this journey, you must first make sure that you’re eligible to study abroad.

To be eligible, you must meet certain criteria and requirements, which vary depending on the country or institution you’re applying to. For example, the eligibility criteria of Stanford University may differ from Harvard University. Generally, some common eligibility criteria include:

  • Academic requirements:
    Studying abroad is a great opportunity, but there are academic requirements you must meet. You should have a good academic record, a satisfactory GPA, and a good command of the language of the country you are visiting. Understanding the culture and customs of the country is also important. Using a study abroad checklist can help you ensure you meet all necessary requirements for your program.
  • Qualifications:
    To study abroad, you must meet certain qualifications such as a minimum GPA, passing entrance exams, and fulfilling specific course or language requirements. Requirements vary by country and program, so thorough research and planning are essential. Utilizing a study abroad checklist can help you stay organized throughout the process.
  • Work experience:
    Before studying abroad, ensure you have the necessary qualifications and experience. Most universities require a minimum of two years of full-time work experience, though this varies. Consider internships or volunteer work to meet requirements. Using a study abroad checklist can help you stay organized throughout the process.

Once you have satisfied all eligibility criteria, you can begin the application process. Keep in mind that this process can take anywhere from a few weeks to several months, so it’s important to plan ahead. 

Standard Qualifications

Before jet-setting off to study abroad, it's essential to meet standard qualifications. These often include a solid GPA, language proficiency test scores, letters of recommendation, a statement of purpose, and transcripts. Requirements may vary, so be sure to research specifics for your chosen program and institution

  • GMAT
    Depending on the school and program you are applying for, the GMAT score requirements can vary significantly. Generally, GMAT scores between 600 and 700 are good for most programs, although some universities may require higher scores to be accepted. It is important to research the individual requirements of the universities you are applying to in order to make sure that your GMAT score meets the criteria.
  • GRE
    The GRE, or Graduate Record Examination, is a standardized test used by universities for the admission process for graduate programs. Depending on the school you are applying to, the GRE score requirements can vary. Generally, the average GRE scores for graduate students range from 150-160 in the Verbal Reasoning section, and from 140-160 in the Quantitative Reasoning section. It is important to research the school’s specific GRE score requirements as they may be higher or lower than the general range.
  • English Language Proficiency Test
    Different countries and institutions have different requirements for these tests, so it is important to be aware of what is needed before you apply. Generally speaking, you will need to show that you have a certain level of English language proficiency in order to be accepted into a program. You need to demonstrate your IELTS and TOEFL scores.

Additional Application Requirements

When applying to study abroad programs, meeting standard qualifications is just the beginning. Additional application requirements ensure you're fully prepared for your international academic adventure.

  • Statement of Purpose
    A statement of purpose (SOP) is a vital part of the college application process for students who are looking to study abroad. It is a document that outlines the student's academic and professional background, their career goals, and their reasons for wanting to pursue a course in a specific college. The SOP is a reflection of the student's personality and capabilities, making it an important factor for consideration in the admission process.It should also showcase qualities such as leadership, creativity, problem-solving skills, and the ability to work with teams. 
  • Essays
    Writing an essay for admission to a college abroad is an important task for any student. It is an opportunity to showcase your knowledge, skills, and experiences in a way that stands out from the crowd. Essays are often used to make a final decision on whether or not a student should be accepted into a certain college or program. Writing an effective essay for admission to a college abroad takes time and effort, but it can pay off if done correctly.
  • Letter of Recommendation
    A letter of recommendation for colleges abroad serves as a reference for a student's academic and personal qualities. The letter should highlight the student's achievements, character traits, and future potential, and explain why they would be a good fit for the college they are applying to. A letter of recommendation can significantly improve a student's chances of admission to top colleges abroad.

Study Abroad Student Packing

Things to keep in mind before leaving the house

Before leaving your home to study abroad, it's important to prepare and plan in advance to ensure a smooth and stress-free transition. Here are some steps you should consider taking as your study abroad essentials :

  • Confirm your travel arrangements:
    Double-check your flight information, passport details, and any other travel-related information to make sure everything is in order.
  • Pack carefully:
    Make a packing list for Indian students going abroad which includes what you need to bring and pack appropriately for your destination. Consider the climate, local customs, and your personal needs when doing your student packing.
  • Notify your bank and credit card companies:
    Let your bank and credit card companies know that you will be travelling and studying abroad so that they can flag your account for international transactions and avoid any potential fraud or security issues.
  • Organize your important documents:
    Make copies of your passport, visa, and other important documents, and keep them in a secure and accessible location.
  • Take care of any loose ends at home:
    Take care of any bills or other responsibilities you have at home before you leave so that you can focus on your studies abroad.
  • Familiarize yourself with the local area:
    Research your destination in advance, and familiarize yourself with the local culture, customs, and any safety concerns you may need to be aware of.
  • Stay in touch with loved ones:
    Make plans to stay in touch with your family and friends back home. Consider setting up a schedule for video calls or other forms of communication.

By taking these steps, you can help ensure that your study abroad experience is a positive one and that you are prepared for the challenges and opportunities that lie ahead.

Things not to carry while travelling abroad to study

When travelling abroad to study, it's important to be mindful of what you bring with you to avoid potential legal or security issues, as well as to ensure that you are prepared for your academic program. You have to be vigilant of what items you add to your packing list for Indian students going abroad. Here are some items that you may want to consider not carrying while travelling abroad:

  • Illegal drugs:
    Possession of illegal drugs is a serious offence in most countries and can result in severe penalties, including imprisonment.
  • Illegal weapons or ammunition:
    Carrying illegal weapons or ammunition can result in severe legal consequences, even if you had no intention of using them.
  • Fake or counterfeit goods:
    Possession of fake or counterfeit goods can result in legal penalties, even if you had no idea that they were fake.
  • Protected wildlife products:
    Some countries have strict laws protecting wildlife, and it may be illegal to bring certain animal products, such as ivory or furs, into the country.
  • Certain plant products:
    Some countries have laws that restrict the import of certain plant products, such as seeds, cuttings, or live plants.
  • Cultural artefacts:
    Some countries have laws that protect cultural artefacts, and it may be illegal to bring certain items, such as antiques or religious artefacts, into the country.
  • Large or expensive electronics:
    While it may be tempting to bring expensive electronics, such as laptops or cameras, with you, they can be tempting targets for theft and can be difficult to replace in a foreign country.
  • Excessive amounts of cash: Carrying large amounts of cash can make you a target for theft, and it may be difficult to exchange or transfer funds while abroad.
    By avoiding these items, you can help ensure that your study abroad experience is safe, secure, and trouble-free.


It is essential to have a study abroad checklist in order to stay organised and make sure that you do not miss any last-minute details. It makes sure that you have a check on all the study abroad essentials and have not missed anything while you are doing your student packing. If you have a study abroad checklist that includes everything from your packing list for Indian students going abroad to your visa and passport, you are definitely going to have a smooth and stress-free experience.


study abroad checklist

You should not forget to pack essential items like your passport, visa, your medical prescriptions, local currencies, travel-sized toiletries, power adapters, etc.

student packing

When a student is planning to study abroad, he faces major issues like course selection, eligibility criteria of different colleges, which country to consider, entry requirements of a country etc. But you do not need to worry as all related information is mentioned in this article!

study abroad essentials

If you are planning to study abroad, you will be a lot of miles away from your home country and will have to adjust with people of new religions, cultures and customs, at first it can be quite challenging but it Showing results for opens doors for various opportunities.

A person needs to have good communication skills, networking skills, flexibility and intercultural skills, confidence and work ethics, with these skills one can easily adjust to a new place and make the most of their stay and make their stay a rewarding experience.

Know Your Author
Photo of Abhyank
Abhyank Srinet
Study Abroad Expert
Abhyank Srinet, the founder of, is a globally recognized expert in study abroad and admission consulting.His passion lies in helping students navigate the complex world of admissions and achieve their academic dreams. Having earned a Master's degree in Management from ESCP Europe, Abhyank's expertise in data-driven marketing strategies has driven growth for some of the most competitive industries. As the founder of, he has helped thousands of students get into top business schools with a strong emphasis on research, shortlisting, and applying to schools from a single platform. His dedication to education has also led him to create MentR-Me, a free-to-use social platform that simplifies the study abroad process for students, while providing universities with a powerful recruitment tool. As a leader in the field of admission consulting, he is constantly researching and implementing the latest strategies to ensure that his clients receive the best possible guidance. He leads the Business Development and Digital Marketing side of both companies, and has grown both ventures to 7 figure revenue.His unique insights, experience, and dedication to his clients make him a valuable resource for anyone seeking to advance their education or career.
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